Excel find duplicates in same column how to#

While dragging down the Fill Handle to find the next outputs, the number of cells in the defined range for the COUNTIF function increases by 1 for each successive cell. You can always save the original and rename it “unfiltered” if you feel you would ever need to return to it.=IF(COUNTIF($B$5:$B5,B5)>1,'Duplicate','')Īfter pressing Enter and dragging down to the last cell in the Output column, we’ll get the following return values.įor the first output in Cell C5, we’ve defined the cell range with $B$5:$B5 only, and therefore, the formula will look for the first cell only to find a duplicate value. Then use the advanced filter method to filter all the original/unique data cells and save them in a new workbook.

Excel find duplicates in same column how to#

Now that there’s an understanding of how to delete duplicates in Excel and the best recommendation would be to first use conditional formatting and get an idea of how many duplicate cells are within the worksheet. Now, only the data that has the same Vendor Name, Address, and City will be labeled and can be deleted as necessary. Repeat this formula down the rows and any duplicates will be labeled. Then in Column E, Row 2 enter an IF statement telling Excel to check down Column D for any duplicates and if found, put the word “Dupe” in Column E, =IF(COUNTIF(D$2:D$14, D2)>1, “Dupe”,””) Enter the following formula into Column D, Row 2: =A2&B2&C2, and this will create a cell with all three columns inside it. Use COUNTIF to locate the true duplicates by creating a column on the right of column C and including all the data from Columns A, B, and C for each row. To resolve this issue, use the COUNTIF formula to find duplicates within one or multiple columns and rows. Row 11 is not a duplicate, however, the City is the same as other cities and with conditional formatting, it flagged it as a duplicate. The second (red) was told to check Columns B and C in the range. As shown in the Example to the Right, the first conditional format (green) was only told to check Column A for duplicates. You can use Conditional Formatting down one column or across the worksheet but keep in mind Excel will highlight all duplicate values in Excel up and down each column but not necessarily check for true duplicates across the rows. Once all formatting has been selected, Click OK and you have just completed using Conditional Formatting.Second you can select what style of Highlighting you would like applied to either the duplicates or the unique values. The options within this box are to first select whether Duplicate or Unique Values will be highlighted. Select the data range you would like to search and click on the Conditional Formatting button.Ĭlick on the “Highlight Cells Rules” and select “Duplicate Values”. It’s found in the HOME tab of the Ribbon. Use Conditional Formatting To Filter Duplicates Within A Single ColumnĬonditional Formatting identifies trends and patterns within your data using bars, colors, and icons to highlight important values. Now you can delete the original data with duplicates if you so wish. With this option you will be prompted to select a range of cells within or without the current worksheet to copy the results into.įinally, Click the box for “Unique records only”, click OK and only the non-duplicate cells will be copied to the location you set in Copy To. If you do not want to delete all duplicates right away then Select “Copy to another location”. The duplicate cells will immediately be erased.

If you are replacing the current data with the filtered data elect “Filter the list, in place” and check the box marked “Unique Records Only” and hit OK. First decide if you want to replace the existing worksheet data with the newly filtered data or if you want the newly filtered data to be copied to another location. The Advanced Filter box will pop up with the previously selected range already entered into the List range.Ĥ. In the DATA Tab of the Ribbon select Advanced (highlighted) from the Filter box.ģ. If the range is the entire worksheet then click on the Select All button placed in the top left corner of the worksheet.Ģ. Select the date range you would like to filter.

This feature is best to use when you want to remove all duplicates from your original spreadsheet. How To Filter Duplicates In Excel Using the Advanced Filter Feature The easiest way to filter duplicates is to use the Advanced Filter feature, however, you can also use Conditional Formatting and the COUNTIF Function. Luckily, there are a few ways to search for duplicates. So, how to remove duplicates in Excel? Is there any way out for this? Checking each paragraph or cell one by one is tiring and removing duplicates in Excel is time-consuming.ĭuplicate values are bound to happen from time to time within Excel. Having duplicates in a Word document or an Excel Sheet is truly a headache.